Record the handover event separately from the file
If a real arrival or handover later occurs, keep its date, the equipment identity and the observations actually made. This archive cabin view is not evidence of your arrival, delivery contents or equipment condition. A file entry cannot substitute for the appropriate physical checks.
Begin with the context
Record the date, handover reference and people or organisations involved in your own private file. Note weather, visibility, access restrictions or other limits on observation where relevant. Do not publish personal details or precise private locations here.
Record observable information
- Unit identification as documented or visible to you.
- Documents and listed loose items actually received.
- Visible differences compared with the agreed description.
- Photographs taken safely and linked to a clear reference.
- Areas or information that could not be checked.
Keep safety outside the checklist pressure
Do not move, start, climb on or dismantle equipment to fill a box. Arrange an appropriately qualified inspection when needed. This page supplies no operating procedure, technical acceptance test or instruction to approach hazardous equipment.
Avoid the word “passed” without a defined basis
Write the specific observation instead. For example, “manual received, revision not checked” is clearer than “documents passed”. Retain originals and keep your notes separate from the source evidence.